Coordination Package

 

Prior to Wedding Day

  • Details meeting at time of booking to go over what has been planned so far
  • Respond to unlimited emails and phone calls from booking date
  • Provide etiquette advice
  • Final details meeting at venue 3-4 weeks to discuss vendor contact info, timeline, processional order, recessional order, and family seating
  • Create comprehensive timelines of the ceremony and reception
  • Provide timeline to vendors, appropriate family members, and members of the bridal party
  • Confirm vendors (delivery times, items being delivered, etc.) prior to the wedding
  • Act as the point of contact for the wedding day vendors beginning 3-4 weeks prior to the event after final details meeting occurs
  • Attend final walk-thru meeting with the reception venue, preferred to be on same day as final details meeting listed above

Wedding Weekend and Day of Wedding

  • Will conduct the rehearsal the week of the wedding
  • All-day assistance on day of the wedding (time will be determined at final meeting)
  • Set up/take down of your decor (e.g.: escort card table, dessert table, guest book table, signature portrait, different items around the venue to personalize your day)
  • Coordinate all dynamic facets of your day into one seamless event: manage vendors, attend to guests needs & inquiries, facilitate solutions to unexpected challenging situations that may arise, etc.
  • Assist bride and groom as needed throughout the wedding day
  • Oversee all wedding day deliveries
  • Ensure the design of the venue appears as anticipated
  • Assist with needs of bridal party
  • Distribute personal flowers as needed
  • Direct the wedding party so they are in the proper place at the proper time
  • Provide wedding emergency kit (safety pins, Band-Aids, Tylenol, etc.)
  • Deliver payment to vendors requiring payment the day of the wedding
  • Line up groomsmen and bridesmaids
  • Fix all dresses prior to walking down the aisle
  • Transport all personal items from ceremony to reception
  • Coordinate events and announcements throughout the reception with DJ
  • Organize the bridal party and guests for the Grand Entrance and Exit
  • Collect gifts, toasting flutes, cake cutter, guest book or sign-in, unity candle & pictures and ensure they reach the proper vehicle or on-site hotel room
  •  Handle all last minute needs
  • Will provide (2) Assistant Coordinators for your wedding day if needed

 

And anything else we discuss based on your needs!

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Featured Coordination Wedding

Megan & Sam